Policy No. 6213

The actual and necessary expenses of a director, administrator, staff member or designate of the district incurred in the course of performing services for the district, whether within or outside of the district, may be reimbursed in accordance with the approval and reimbursement procedures of the district. For purposes of this policy, travel expense includes amounts paid for use of personal automobiles, other transportation, and actual expenses or reimbursement in lieu of actual expenses for meals, lodging and related items that are necessary while in the conduct of official business of the district. A staff member or district officer may be reimbursed for gratuities not exceeding customary percentages for the cost of meals as well as reasonable amounts for such services as baggage handling when the costs are incurred while the individual is engaged in district business or other approved travel.

Reimbursement for travel expenses shall be made pursuant to the federal internal revenue code and internal revenue service regulations.

Legal References:            RCW            28A.320.050            Reimbursement of expenses of directors, superintendents, other school representatives, and superintendent candidates — Advancing anticipated

                                                                                                            42.24.090            Municipal corporations and political subdivisions — Reimbursement claims by officers and employees — Detailed account — Travel allowances and allowances in lieu of actual expenses — Certification — Forms

                                                                                               

                                                                                                Ch. 3, Sec. 4, Page 1            School Accounting Manual

Management Resources:

                                                                                                Policy News, April 2005            Credit Card Policy Updated

                                                                                                Policy News, December 1999            IRS rules impact travel reimbursement

Adoption Date: 12.20.07

Blaine School District