Policy No. 3231


The district shall maintain those student records necessary for the educational guidance and/or welfare of students, for orderly and efficient operation of schools and as required by law. All information related to individual students shall be treated in a confidential and professional manner. When information is released in compliance with state and federal law the district and district employees are immune from civil liability unless they acted with gross negligence or in bad faith.  Student records are the property of the district but shall be available in an orderly and timely manner to students and parents. “Parent” includes the state department of social and health services when a minor student has been found dependent and placed in state custody.  A parent or adult student may challenge any information in a student record believed inaccurate, misleading or in violation of the privacy or other rights of the student.

Student records shall be forwarded to other school agencies upon request. A high school student may grant authority to the district which permits prospective employers to review the student's transcript. Parental or adult student consent shall be required before the district may release student records other than to a school agency or organization, except as otherwise provided by law.

A grades report, transcript, or diploma shall not be released until a student has made restitution for damages assessed as a result of losing or damaging school materials or equipment. If a student has transferred to another school district that has requested the student's records, but the student has an outstanding fee or fine, only records pertaining to the student's academic performance, special placement, immunization history and discipline actions shall be sent to the enrolling school.  The content of those records shall be communicated to the enrolling district within two school days and copies of the records shall be sent as soon as possible.  The official transcript will not be released until the outstanding fee or fine is discharged.  The enrolling school shall be notified that the official transcript is being withheld due to an unpaid fee or fine.

The superintendent shall establish procedures governing the content, management and control of student records.


Cross References:         Board Policy   3520 Student Fees, Fines, Charges

                                                           4020 Confidential Communications


Legal References:         20 U.S.C. § 1232g Family Education Rights and Privacy Act

                                    CFR 45, Part 99 Family Education Rights and Privacy Act Regulations

                                    RCW  28A.230.120 Option to receive final transcripts--Notice

                                               28A.230.180 Educational and career opportunities in the military, student access to information on, when

                                               28A.635.060 Defacing or injuring school  property — Liability of parent or guardian

                                               40.24.030 Address Confidentiality Program — Application — Certification

                                    Ch. 70.02 RCW Medical records — health care information access and disclosure

                                    WAC 180-52-025 Pupil tests and records — Pupil personnel records — School district policy in writing

                                    Ch. 180-57     Secondary education — standardized high school transcript

                                    WAC             246-100-166 Immunization of day care and school children against certain vaccine-preventable diseases



Adoption Date: April 28, 2003

Blaine School District

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