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END-OF-SEASON COACHING REQUIRMENTS

At the conclusion of the season the head coach has a number of responsibilities that need to be fulfilled through the athletic director to release him/herself from their coaching duties.

• Policy

All coaches within the Blaine School District must meet certain end of season responsibilities in order to complete their coaching assignment.  Failure to comply may affect future assignments and payment of the final coaching stipend.

• Annual Sports Report

In an attempt to keep the School Board informed about the accomplishments and problems of our programs, all varsity, and junior varsity coaches must submit an annual sports report.

These repost must be complete within 30 days of the final season contest.  This report must include the following:

1. Complete inventory of all equipment and supplies
2. Names of squad members – indicate letter winners, captains, managers, etc.
3. Schedule played with results of games, meets or matches
4. Special honors received by team members
5. New records set for the season, such as individual performance, team scoring, etc.
6. Budget request for the next season.  MUST LIST ALL ITEMS IN PRIORITY ORDER
7. Complete an assistant coach evaluation for all assistant coaches in the program including volunteer coaches.
8. Complete a Title IX form that shows equities and or inequities of the sport program
9. Fill out a Lost/Damage form

1. Outstanding Equipment/Uniform Obligations by Athletes
1. No athlete shall be allowed to compete in another sport until all equipment and/or uniform obligations are cleared up with previous coach
2. In order to facilitate this policy, coaches should immediately compile a list of outstanding obligations at the end of their sport and forward to all coaches of  the next season
3. When an athlete clears his/her obligation, a note should be issued directly to him/her indicating clearance.
4. If a grading period is encountered involving an athlete with obligations, notify the office to withhold grades until the obligations are cleared up
5. Upon termination of sport participation, the student is required to clear out of his/her locker within THREE days.  The school is not responsible for personal items left in unclaimed lockers after three days and such items will be discarded.

PROCEDURE FOR SELECTION AND APPOINTMENT OF COACHES

When vacancies develop or new positions are added to the coaching staff, the following actions shall be taken:

GENERAL PROCEDURES:

• Available coaching positions will be posted in the local newspaper.
• Every prospective coach shall submit a resume and application for the coaching position to the Athletic Director by the posted deadline.
• Selected Head Coaches should be made from staff members whenever qualified individuals are available.
• Head Coaches will submit a list of recommended Assistant and Volunteer Coaches.  All possible candidates for Assistant and Volunteer Coaches must submit applications and be interviewed by the Head Coach and the Athletic Director prior to the final selection.  The Athletic Director’s approval is required before hiring.
• All coaches are evaluated annually, at which time the position may be re-offered to the existing coach or may be re-opened for applications.  Coaches may be removed at anytime for cause.
• Emergency situations may necessitate the appointment of an interim head coach by the Athletic Director, which indicates that normal procedures have been interrupted.  An Interim Coach will only be appointed in unusual circumstances with the understanding of the Coach, Athletic Director, and Principal.

HEAD COACH VACANCIES:

• The Athletic Director shall post the position.
• Resumes and applications will be accepted for the duration of the posting period.
• Applications will be reviewed and interview dates set.
• The Athletic Director will convene a selection committee consisting of one community member (non-parent), the Athletic Director and the Principal and/or Vice Principal.
• The selection committee will establish/review the selection criteria.
• Interviews will be conducted by the selection committee.
• The selection committee will review the candidates and make the final recommendation.
• The selected candidate will be notified and an orientation meeting will be set to review the program and complete the necessary employment papers.
• The Athletic Director will notify all applicants of the selection and thank them for their interest.

ASSISTANT COACHING VACANCIES:

• The Athletic Director shall post the position.
• Resumes and applications will be accepted for the duration of the posting period.
• Applications will be reviewed and interview dates set.
• The Athletic Director and the Head Coach will conduct the interview and make the final recommendations.
• The selected candidate(s) will be notified.  The Head Coach will set orientation meetings with the selected candidate(s).
• The selected candidate(s) will meet with the Athletic Director to complete the necessary employment papers.

VOLUNTEER COACHES:

To be a volunteer coach in the Blaine School District a number of steps must be followed before taking on any coaching responsibilities.

• Must be 21 years of age.
• Must be approved by the head coach, athletic director, and school board.
• Must fill out a coaching application form
• Complete an Applicant Disclosure Form.
• Fill out a Revised Code of Washington (RCW) form and get fingerprinted by the State Patrol.

TERMS OF THE COACHING CONTRACT:

All coaching assignments shall be for one school year.  If the performance of a coach is evaluated to be less than satisfactory, the Athletic Director may decide not renew the coach’s contract.

EVALUATION PROCESS:

Each Head Coach is responsible to evaluate all paid and volunteer assistant coaches in a timely manner at the end of an athletic season.  When these evaluations are finished, the Athletic Director will meet with the Head Coach to evaluate each assistant, the Head Coach, and the program as a whole.

BUDGETS

The Blaine High School Athletic Department has two sources of budgeted moneys.  They are:

ASB – The Associated Student Body provide the Athletic Department with money for the following items:

• Paying officials.
• Paying the needed game help (i.e. clock, ticket takers, security, etc.).
• Tournament entry fees for individual programs.
• Meal money for state participants.
• Lodging for state participants.
• Emergency items.
• League, District and State Dues.

District – Every year the District provides a budget for the Athletic Department.  This money pays for the following:

• Equipment for individual programs.
• Coaches salaries.
• Uniforms for individual programs.  Each program is provide money to purchase uniforms on a three-year rotating basis.
• Capital outlay.
• Coaching educational opportunities and clinics.
• Transportation to away games.
• Maintenance and janitorial services on the athletic facilities.

Purchasing – When a program wants to spend some of their entitled budget the Head Coach needs to take the following into consideration:

• The Head Coach needs to submit a budget request to the Athletic Director.
• The Athletic Director will issue a Purchase Order (PO) and make the order.
• Only the Athletic Director can authorize a PO for athletics.
• Any orders made without the Athletic Directors approval will be the responsibility of the coach.
• If a program spends more than their allotted budgetary amount, the Head Coach is responsible for the remainder.