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JOB DESCRIPTIONS

ATHLETIC DIRECTOR

The Athletic Director is responsible for the organization and successful functioning of all athletic activities as outlined in this handbook.  He/she is directly responsible to the Principal for all phases of his/her work involving staff and students of the school, the community, and for all league and non-league activities.

The Athletic Director is not expected to personally direct all of the activities mentioned.  It is through organization, direction, delegation and supervision that all areas of responsibilities will be met.

DUTIES AND RESPONSIBILITIES:

• Reports to the superintendent of schools and works under the direction of the high school principal to supervise the overall athletic program.
• Continually evaluate the programs and initiate action for their improvement.
• Represent the athletic programs, their nature, and objectives to faculty, students, parents, public, and press.
• Work in cooperation with the administration and teaching staff to encourage and enforce high standards of conduct, sportsmanship, and scholastic achievement.
• Schedule, direct, maintain, and prepare all athletic facilities, fields and equipment for use.  Coordinate with the custodial staff for their sanitary care and safety.
• Arrange all schedules in consultation with the head coaches.
• Coordinate all trips by athletic teams in coordination with the head coach.
• Receive a list of participation awards, letters, and awards from coaches at the end of each sport season.  Make sure that each program is conducting a post-season banquet.  Keep accurate files of athletes earning letters and awards.
• Coordinate home game organization as site manager or with a designated site manager.
• Recruitment and coordination of all game time personnel (i.e. clock operator(s), ticket takers, chain crew, etc.).
• Collect all gate receipts from home contests and place them in the safe.
• Establish and maintain an accurate district athletic budget and ASB athletic budget.  Present the annual athletic budget to administration.
• Keep an accurate file of purchases, inventory, finances, and other necessary records.
• Oversee the issuing of equipment, uniforms, and supplies with the coaches of each team.
• Oversee the purchasing of all equipment, uniforms, and supplies for the department.
• Work directly with Athletic Training to assure coaches medical kits are up-to-date.
• Be responsible for all correspondence, including those sent out by coaches.
• Clarify expectations and standards for each coach’s assignment.
• Evaluate existing facilities and equipment and request and/or plan for repairing, reconditioning, or purchase of new facilities and equipment.
• Organize and conduct all special athletic events and annual   invitational tournaments and meetings for various sports.
• Keep the Athletic Department Handbook of rules, policies, etc., up to date and ensure that each head coach has a copy.
• Schedule and conduct meetings with the entire Athletic Department staff whenever the need arises.
• Coordinate with the coaches, teachers, and counselors to insure senior athletes are assisted in terms of post high school education and plans.
• Oversee the selection of all coaches.
• Represent the school at all Athletic Directors’ meetings and other special meetings.
• Make sure that head coaches are reporting results of games/matches to the press.
• Oversee the reporting of, care for, and follow up of all injuries and assure the proper reporting claim forms are used.
• Oversee periodic grade and eligibility checks of athletes.
• Conduct a pre-season meeting with each individual head coach to go over program goals for the coming season.
• Implements school conduct code.  Outlines due process when the enforcement of discipline is necessary.  Contacts parents when a student is alleged to have violated a code.  Notifies head coach within 24 hours of alleged offense.  
• Evaluate each program at the end of the season in a timely manner.  Responsible for evaluation of head coach and evaluate, in conjunction with the head coach, any other coaches in the program.
• Observe coaches sufficiently in order to make future recommendations in terms of job expectations and job assignments.
• Attends, supervises, and administers most home contests.
• Perform other duties as assigned by the principal.
• Not coach a sport while assuming the duties of a full-time Athletic Director.  Exceptions may be made by the Administration in an emergency basis.

ATHLETIC TRAINER

• To have a current Certificate of Athletic Training endorsement.
• The record keeping of all athletic physical forms, parent release forms, and medical insurance coverage for athletes.
• Monitor the Training Room from 3:00 pm until 4:15 on a daily basis.  Attend all home and away football games.
• Teach student trainers how to tape effectively and treat athletic injuries.
• Coordinate ordering of supplies and equipment with Athletic Director.
• Provide opportunities for coaches to learn to tape.
• Stay abreast of injured athletes and their recovery process.  Inform coaches and athletic director of progress.
• Oversee the use of the training room facilities and notify Athletic Director of repairs or replacement as needed.

HEAD COACH

1.    GENERAL:

1. The success of the athletic programs has a strong influence on the community’s image of the entire system.  The public exposure is a considerable responsibility and community/parent pressure for winning performances is taxing, but must not over-ride objectives of good sportsmanship and good mental health.
2. The position includes other unusual aspects such as extended time, risk injury factor and due process predicaments
3. It is the express intent of this job description to give sufficient guidance to function.  In cases not specifically covered, it shall be assumed that a coach shall exercise common sense and good judgment.

2.    DUTIES AND RESPONSIBILITIES:

• Has a thorough knowledge of all BHS, league and WIAA athletic policies and is responsible for their implantation by the entire staff of the sports program.
• Understands the proper administrative line of command, and refers all requests or grievances to Athletic Director.
• Is aware of all meetings that require attendance.
• Stays current with all WIAA Coaching requirements.
• Possess a valid First Aid Card and CPR Card.
• Understands that keys to our facilities are not to be lent out.

3.    STAFF RESPONSIBILITIES

• Establishes the fundamental philosophy, skills and techniques to be taught by staff.  Designs conferences, clinics and staff meetings to ensure staff awareness of overall program.
• Trains and informs staff, encourages professional growth by encouraging clinic attendance according to WIAA and Athletic Department policy.
• Delegates specific duties, supervises implementation, and at season’s end, analyzes staff effectiveness and evaluates all assistants.
• Maintains discipline, adjusts grievances and works to increase morale and cooperation.
• Perform such other duties, which may be assigned by the Athletic Director.

4.    ADMINISTRATIVE DUTIES:

• Assist the Athletic Director in scheduling, providing transportation and requirements for tournament and special sports events.
• Assists in the necessary preparation to hold scheduled sports events or practices and adheres to scheduled facility time.
• Provides documentation to fulfill state and system requirements concerning physical examinations, parental consent and eligibility.
• Provides proper safeguards for maintenance and protection of assigned equipment site.
• Checks attendance of all participants before end of day to make sure they are eligible to practice.
• Advises the Athletic Director and recommends policy, method or procedural changes.

5.    RESPONSIBILITIES TO STUDENTS:

• Provides training rules and any other unique regulations of the sport to each athlete who is considering participation.
• Gives constant attention to their athletes’ grades and conduct.
• By his/her presence at all practices, games and while traveling, provides assistance, guidance and safeguards for each participant.
• Initiates programs and policies concerning injuries, medical attention and emergencies.
• Completes reports of all disabling athletic injuries on proper forms and submits to athletic director within 24 hours.

f.  Directs assistants, student managers, and statisticians.

• Determines discipline, outlines procedures concerning due process when the enforcement of discipline is necessary and contacts parents when a student is dropped or becomes ineligible.
• Assists athletes in their college or advance education selection.

i.  Provides each athlete with an equal opportunity to succeed.

j. Supervises all athletes on vehicles/away trips.

k.  Enforces locker room supervision.

6.    FINANCE AND EQUIPMENT

a   Participates in the budget process with the Athletic Director.  Recommends equipment

     guidelines as to type, style, color or technical specifications.

1. Is responsible for operating within budget as determined by the Athletic

     Director.

1. Is accountable for all equipment and collects the cost of any equipment lost or not returned.  Arranges for issuing, storing and reconditioning of equipment and submits an annual inventory and current records.
2. Responsible for cleanliness and maintenance of specific sport equipment.  Properly marks and identifies all equipment before issuing or storing.
3. Permits athletes to be in authorized areas at the appropriate times and monitors behavior.
4. Examines locker room before and after practices and games.  Checks on general cleanliness of the facility.
5. Secures all doors, lights, windows and locks before leaving the building and Is the last to leave building after practice.
6. Instills in each player a respect for equipment and school property, its care and proper use.
7. Is responsible for end-of-the-season inventory.  Collects all uniforms and equipment issued.  Updates the program’s inventory form and turns in a form to the Athletic Director of all inventoried items and all missing items.

7.    PUBLIC RELATIONS:  

• Organizes parents, coaches, players and guests for pre-season meetings.
• Promotes the sport within the school by recruiting athletes that are not participating in sports.  Promotes sports outside the school through news media, league programs or any other publicity vehicle.
• Ensures quality, effectiveness and validity of any oral or written release to local media prior to submitting to athletic director for release.
• Maintains good public relations with news media, booster club, parents, officials, volunteers and fans.
• Presents information to news media concerning schedules, tournaments, and results.

ASSISTANT COACHES

1.    DUTIES AND RESPONSIBILITIES:

• Has a thorough knowledge of all Blaine High School, league and state athletic policies and is responsible for its consistent implementation.
• Understands the proper administrative line of command and refers all student and parent request or grievances through proper channels.  Is aware of all meetings that require attendance.
• Maintains discipline and works to increase morale and cooperation within the school sports program and school community.
• Stays current with all WIAA Coaching requirements.
• Possess a valid First Aid Card and CPR Card.

2.    ADMINISTRATIVE DUTIES:

• Assists the Head Coach in scheduling, providing transportation to tournaments and special sports events.
• Assist in preparation for scheduled sports events or practices and adheres to scheduled facility times.
• Provides documentation to the Athletic Director needed to fulfill state and system requirements concerning physical examinations, parental consent and eligibility.
• Provides proper safeguards for maintenance and protection of assigned equipment sites.

3.    STUDENT RESPONSIBILITIES:

• Provide training rules and other sport specific regulations to each candidate.
• Supervise practices, games and team trips.  Takes all necessary measures to safeguard each participant.
• Directs student managers, statisticians and filmers.
• Implements school conduct code.  Outlines due process when the enforcement of discipline is necessary.  Contacts parents when a student is alleged to have violated the athletic code.  Immediately notifies Athletic Director of violation.

4.    EQUIPMENT AND FACILITIES:

• Is accountable to the Head Coach for all equipment.  Collects the cost of any equipment lost or not returned.  Arranges for issuing, marking and storing of equipment and submits an annual inventory and current records.  Responsible for cleanliness and maintenance of specific sport equipment.

1. Recommends to the Head Coach budgetary items for next year in his/her area of the program.
2. Permits the athletes to only be in authorized areas of the building at the appropriate time and monitors behavior.
3. Examines locker rooms before and after practices and games, checking on general cleanliness of the facility.
4. Secures all doors, lights, windows and locks before leaving building.
5. Instills in each player a respect for equipment and school property, its care and proper use.

5.    PROGRAM RESPONSIBILITIES:

• Assists the Head Coach in carrying out his/her responsibilities.
• Instruct team members concerning changes in rules.  Teaches fundamentals of the sport as outlined by the Head Coach.
• Maintains a record of team statistics and requirements for lettering.
• Works within the basic framework and philosophy of the Head Coach of that sport.
• Attends all staff meetings and carries out scouting assignments as outlined by the Head Coach.
• Supervises players before and after practice.  Adequately prepare and help players.
• Helps in the planning and implementation of both in-season and out-of-season conditioning and weights programs.
• Conducts discussions with other coaches in private.  Disagreements that may arise need to be settled behind closed doors.  It is very important that the coaching staff portrays a unified front in the public’s eye.
• Strives to improve skills by attending clinics and using resources made available by the Head Coach.
• Attends contests of the other teams in the program when possible.
• Performs other duties that are consistent with the nature of the position and that may be required by the Head Coach.

VOLUNTEER COACHES

• The Athletic Director must approve all volunteer coaches.  A volunteer coach must fill out a coaching application form, a Revised Code of Washington (RCW) form and get fingerprinted by the State Patrol.

1. Assist the Head Coach with duties assigned to them by the Head Coach.
2. Understand and cooperate with the restriction of a volunteer coach.
3. Volunteer Coaches must abide by the following rules:
1. Assist the Head Coach and support his/her philosophy.
2. Work with the athletes in the manner in which the Head Coach desires.
3. Communicate with the Head Coach concerns at the appropriate time and in the appropriate manner.
4. Must abide by all WIAA Coaching requirements.
5. Must abide by all rules and regulations of the program.
6. Must possess a valid First Aid/CPR card.
7. Volunteers do not:
1. Receive compensation for services.
2. Treat injuries (may apply appropriate First Aid).
3. Assume sole responsibility for an athlete or a group of athletes.
4. Organize turnouts.
5. Discipline athletes.
6. Excuse athletes from participation.
7. Be the "in-charge" coach or coach by him/herself during a contest.

PARENT(S) / LEGAL GUARDIAN(S)

• Be positive in encouraging your child, team and coaching staff.  All participants are trying to do their best.  Players and coaches do make mistakes and failing is a part of all athletics.

1. Keep all remarks positive; you may be sitting next to someone’s parents who believe their child is doing their best.
2. Play an active role in promoting academic eligibility for your child.
3. Be supportive on the sideline with pride and be able to accept defeat with dignity and a victory with humility.
4. Judging coaches is natural, do so in the appropriate time and manner, and judge for an entire game or season, not just one game or play.
5. If you have any concerns, please contact the person directly involved.  Coaches should be available before or after practices.  Please do not disrupt practice for something that can be handled at a different time.  If you have concerns about the athletic department, please contact the Athletic Director.  Athlete’s safety is our top priority and any concerns should be brought to our attention immediately.
6. Help us by picking up your child promptly after practice and games.  Coaches are directed to stay until all athletes are picked up.  Chronic lateness will result in discipline and severe cases may result in removal from the team.
7. Make every effort to attend all games.  Your child appreciates your interest and needs your support.

10. Find out what the Athletic Department is doing and where your

      help is most needed.

11. Please follow washing instructions for uniforms.  There are very expensive and can’t be replaced easily.

ATHLETE

• Shall remain eligible academically, psychologically, physically, and socially.
• Shall abide by all of the policies and regulations as specified in the handbook and individual team policies.
• Will be responsible for arranging and paying for his/her physical exam and submit the physical and paper work the Athletic Director’s secretary prior to turning out for a team.
• Shall take care of and return all uniform and equipment clean at the end of the season.  Lost or damaged items shall be the responsibility of the individual.
• Replacement of lost items will be assessed the current market replacement cost.  All uniforms and equipment must be turned in before an athlete is allowed to turn out for the next season’s sport.
• Adhere to and abide by the Blaine High School Athletic Code and the specific rules and regulations of the program participating in.
• Take the responsibility to talk with a coach if you perceive there may be a problem or issue.